This Privacy Notice complies with data protection legislation. It serves as a notice for our recruitment candidates. It notifies them about the personal data that One Way Recruitment Solutions Ltd Malta holds relating to their relationship with the Company, for what purpose it is processed and for how long it is expected to be used.
One Way Recruitment Solutions Ltd a Recruitment Agency is a “data controller”. . meaning the Company is responsible for deciding how your personal information is held and used with us. We understand that you are reading this privacy notice because you are either sending us a specific application for a vacancy we have posted on our website or else you are providing us with your details to hold them in our database in case a job opportunity arises that meets your request.
This notice makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with all the information that must be provided under applicable data protection legislation.
Our Agency is committed to comply with data protection legislation and principles and how your personal data will be processed:
Lawfully, fairly and in a transparent way;
For valid purposes clearly explained to you and not processed in any way that is incompatible with those purposes;
With relevance to the purposes you have been informed about and limited only to those purposes;
Accurately and kept up to date;
Processing of your personal data will only be carried out in relation to your request for us to seek possible vacancy opportunities for you that we will collect, store, and use the following categories of personal information about you: This is shown on our website Registration Form when you consent. Which follows below:
The information you have provided to us in your curriculum vitae and a covering letter if any;
Any information you provide to us during an interview, be it face to face or online;
Any other information we may request from time to time for onward transmission to a prospective employer.
We only collect your personal information which you have provided us with voluntarily or which we might ask you to submit. We do not collect data from background check providers, credit reference agencies or your references.
We will use the personal information we collect about you to:
Assess your skills, qualifications, and suitability for the role you have applied for or which we might think that can be suitable for you;
Communicate with you about the recruitment process;
Keep records related to our recruitment processes;
Transfer to prospective employers who will then provide you with their Candidates’ Privacy Notice;
Comply with legal or regulatory requirements.
One Way Recruitment Solutions Ltd retains the right to decide whether to recommend you to a role or workplace as a legitimate company interest.
If you fail to provide information which we request, which is necessary for us to consider you for any vacancies we are aware of such as evidence of qualifications or work history, we will not be able to process your application successfully and unfortunately we will not be able to take your application any further.
In some circumstances, we might need to use particularly sensitive personal information in the following ways:
We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during the interview.
We do not envisage that we will process information about criminal convictions. On the other hand, such information might be eventually requested by our potential Clients (Employers) if it is in their legitimate interest or if they are bound to do so by national or EU legislation and/or regulations.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
It is recommended that you request and consult any potential employers’ respective Privacy Notices to learn more about any automated decision-making which they may carry out regarding your personal data as independent data controllers.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal information to those employees. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality. Our website and data is protected by DMCA - The Digital Millennium Copyright Act. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information for a period of 12 months from your last documented interaction with One Way Recruitment Solutions Ltd or from the date on which you inform us that you are no longer interested in using our recruitment services. In the eventuality that you request us not to retain your personal data we will retain your personal information for 12 months so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected, completed and updated.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing with regard to direct marketing purposes (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. We will not further process your personal data until we are able to demonstrate our compelling legitimate grounds to process your personal data which may override your rights and freedoms, or in cases where we may need to exercise or defend legal claims against you. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the legitimate grounds we may rely on to process your personal data..
Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us in writing.
When you applied for a specific role, you provided us your consent to us on our Registration Form, for the processing of your personal data. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact us. Once we have received notification that you have withdrawn your consent, we will no longer process your application. We will dispose of your personal data securely in accordance with our retention policy unless there are other legal obligations requiring us to retain it.
Thank you for reading and we hope you have a clear understanding on how your personal information is collected and stored